With new apps like Deputy, managing your team and rosters just got a whole lot simpler.

Deputy is easy to use online employee scheduling,time & attendance, communication and task management software which syncs seamlessly with Xero – the world’s easiest accounting software.

With Deputy, you can find available staff, and create and publish work rosters for them in minutes. You can even notify them via SMS or push it out to the Deputy App so staff will receive this on their phone in minutes.

The best thing about Deputy is the ability to keep track of when and where your team starts and ends their shifts using Deputy’s mobile apps or kiosk. Each employee has their own PIN number, and they log in when they start work or return from a break – the app even takes their picture and their ISP address so you’ll know where they logged in and have proof it wasn’t a work colleague signing them back in because they’re running late.

Timesheets are created automatically from when employees start and end their shifts, and all you need to do is “approve” the timesheets for them to be loaded to payroll.

Employees can clock in and out using the desktop, tablet, phone or smart watch app, so there’s no excuse not to engage with the app.

Payroll is easy using Deputy, as the app automatically calculates overtime, penalty rates and allowances and once the payrun is approved, syncs to Xero to complete the pays.

Setting up newly hired employees is easy. Once entered into Deputy, it will sync across to Xero. Likewise a Xero leave request syncs straight into Deputy’s scheduling so you’ll only roster on available staff. You can track sick leave, annual leave, unpaid leave all from your dashboard.

Communicating with your team is easy as well with fast and easy announcements. You can share messages with specific people or across your whole business. Anyone can make announcements, which is a great way to keep your team engaged.

How Much? Deputy is really affordable at just $4/month per employee per month with unlimited employees. If your needs are more flexible, then you can pay $2/week per active employee and only pay for the time you use.

Here’s a quick video on Deputy at work:

PJT is a Deputy partner, if you’re interested in a test drive or setting your team up, please contact your PJT advisor to discuss your needs on 07 5413 9300.

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